What are the elections?

The Students’ Union is a democratic organisation which is led by five elected Student Leaders, working full-time. The role of the Student Leaders is to represent the student body on various issues, from welfare concerns to academic issues and much more.

Because we are a democratic organisation, we run elections annually to elect the Student Leaders who will represent you on these issues.

A number of part-time Volunteer Officer roles are also elected in the SU elections, including a Community Officer (who represents students surrounding their on and off campus community), Campaigns Network Officers (who represent students who identify within their communities, e.g., LGBT+, mature), Sports and Societies Officers (to represent all of the different sports and societies), and School Reps and College Officers (who support all course programme Reps, represent students’ Academic Interests at University committees or run college level campaigns).

Why are Students’ Union Elections Important?

Students’ Union elections are important because it is vital that you have the chance to vote for, and elect into position, the candidate that you feel most reflects your views and is committed to doing the things that would benefit you as a student the most.

Each candidate in the Students’ Union elections will produce a written manifesto which outlines what that candidate would aim to do if elected into their chosen position.

Once elected, all representatives will be supported by the Students’ Union staff team to achieve as many of the things they have promised on their manifesto as possible.

Some of the things your representatives have achieved this year include:

  • The President changed the democracy of the Students' Union to ensure it was more accessible for students and ran a campaign for Black History Month. .
  • The Vice President Activities introduced more opportunities and events for Sports teams and societies, such as student physios for teams, ran a successful ‘BUCS this girl can' campaign and build a community of Academic Societies.
  • The Vice President Education introduced 'Coursemate' - a platform for all students to anonymously raise issues to their Course Rep, and Rep Rewards to recognise the great work Reps do.
  • The Vice President Welfare & Community ran a successful Mental Health Awareness campaign and supported a variety of events, such as Reclaim the Night.
  • The Vice President International has delivered a variety of popular cultural events and trips over the year.

They also work to complete all of the great SUggestions that students submit!

Student Leader

Student Leaders have four main roles, which can be explained using the acronym TRAP.

T - Trustee – All Student Leaders are voting members of the Board of Trustees. Being a trustee means that you have oversight and control over the charity.

R - Representative – All Student Leaders are representatives of the Student Body. Each Student Leader will have their own network of students who they are responsible for representing.

A - Activist – All Student Leaders are activists. They are responsible for campaigning on things that their members want at a University, local and national level.

P - Portfolio – All Student Leaders have their own portfolio of priorities for the year. These are based from their promises on their election manifestos.

If successful in a student leader election, you will be required to abide by the following Terms and Conditions of employment. This will also apply to any student leader elected.

President

The President of the Students’ Union is the figurehead of the organisation. The role of the President is to:

  • Support and co-ordinate the work of the other Student Leaders to ensure that all of the Students’ Union’s members Academic Interests are represented
  • Work closely with Senior Members of University staff to promote the interest of students and ensure that the Student Voice is heard
  • Co-ordinate the development of the democratic structures of the Union
  • Lead campaigning and lobbying activity of Government/Local Council on student issues

The full role description can be downloaded here.

Recommend a friend for the role of President

Quick Win

Kudzai ran a successful Black History Month Campaign and events series.

Highlights

Vice-President Education

The role of the Vice President Education is to:

  • Represent and involve students in the development of all elements of their academic experience
  • • Work with all Academic Representatives to ensure all students’ Academic Interests are effectively represented
  • Improve academic representation for postgraduate, mature, further education and international student groups
  • Run campaigns to improve students’ academic experience
  • Work with the Students’ Union Advice Centre to support and represent students in academic cases

The full role description can be downloaded here.

Recommend a friend for the role of VP Education

Quick Win

Tommy launched Coursemate, a platform for you to tell your Reps about your ideas for your course and Rep Rewards to recognise the great work of Academic Reps.

Highlights

Vice-President Welfare & Community

The role of the Vice President Welfare & Community is to:

  • Work closely with the SU Advice Centre, Student Services and Wellbeing to support and represent students in welfare-related cases
  • Work to improve the integration of students into the local community
  • Raise student awareness of student health, safety, society, culture, citizenship and finance
  • Support Campaigns Officers in representing their groups and with the delivery of campaigns

The full role description can be downloaded here.

Recommend a friend for the role of VP Welfare & Community

Quick Win

Grace ran a successful Mental Health Awareness campaign and has worked on increasing awareness of Sexual Health Services on campus and around the city.

Highlights

Vice-President Activities

The role of the Vice President Activities is to:

  • Act as the lead officer in relation to student-led Sports Clubs & Societies
  • Work with the University to develop activities across all campuses and achievement levels
  • Work with the Sports Centre and the School of Sports and Exercise Science to develop facilities, equipment and funding
  • Be the lead officer for the election, training and support of Activities

The full role description can be downloaded here.

Recommend a friend for the role of VP Activities

Quick Win

Cassie ran a successful ‘BUCS this Girl Can’ Campaign and introduced team physio opportunities for students,

Highlights

Vice-President International

The Vice President International role is new this year. The role of the Vice President International is to:

  • Represent all international and EU students, both Undergraduate and Postgraduate, as well as Erasmus and Study Abroad students, to the Students’ Union, University of Lincoln and on a national level
  • Enhance the International student experience by creating social opportunities for all Home and International students to integrate
  • Work with the Students’ Union Advice Centre to provide appropriate support for issues relating to the international student experience
  • To lead on International Students’ welcome week

The full role description can be downloaded here.

Recommend a friend for the role of VP International

Quick Win

Sophia has organised a series of cultural events and trips for international students as well as successful campaigns to support International Students, such as ‘You are not alone’ and Postcards home.

Highlights

College Officers

There are four College Officers – for the College of Arts, College of Science, College of Social Science, and The Business School.

The role of the College Officers is to work with the VP Education and Student Voice team to:

  • Represent Students' Academic Interests at College and University level committee meetings
  • Lead activity and campaigns to improve the students’ academic experience

College Officers have a lot of responsibility, however we have recently introduced a Rep Rewards Scheme which is open to all Academic Reps to recognise the great work they do to help students. The high level of responsibility is also rewarded through the additional Employability skills you will gain!

The full role description can be downloaded here.

Recommend a friend for the role of College Officer

Quick Win

This year, your College Officers worked with the VP Education to deliver a learning spaces campaign to help you, the students, to shape your campus.

School Reps

There are 23 School Rep Roles – one for each School in the University e.g. Fine & Performing Arts or Engineering.

The role of the School Rep is to work with the VP Education, the Student Voice Team, and the relevant College Officer to:

  • Support the development of the Academic Representation System by attending meetings and encouraging students to become Reps
  • Identify issues raised by Reps and students and feed back to the Union
  • Support the development of and encourage attendance at Rep Forums
  • Represent student views and Academic Interests at All Student Members meetings and the University

School Reps have a lot of responsibility, however we have recently introduced a Rep Rewards Scheme which is open to all Academic Reps to recognise the great work they do to help students. The high level of responsibility is also rewarded through the additional Employability skills you will gain!

The full role description can be downloaded here.

Recommend a friend for the role of School Rep

Quick Win

Previous School Reps have set up mentoring programme between first and second years within their School.

Campaigns Officers

There are eight Campaigns Officers (LGBT+, BAME, Women’s, Mature, Disabilities, ISA, Community, and Environmental Officer).

The role of the Campaigns Officer is to work with the Student Leaders to:

  • Support the development of the relevant Campaigns Groups by attending meetings and events
  • Provide a safe and supportive community for those who self-define within their Group
  • Identify issues raised by Groups and feed back to the Executive Committee
  • Organise campaigns to positively impact issues affecting those who define within their community
  • Champion inclusivity, diversity and equal opportunities through campaigns and the Union’s networks

The full role description can be downloaded here.

Recommend a friend for the role of Campaigns Officer

Please make sure you put the name of the Campaigns Officer you are recommending your friend for in the subject title.

Quick Win

This year, the LGBT+ society supported activities throughout LGBT+ week.

This year, the Women’s Officer organised a successful ‘Reclaim the Night’ March and a campaign to collect sanitary products for the homeless of the city.

This year your Community Office has been looking into the issues facing the homeless in Lincoln.

LGBT+ represented our LGBT+ students at Pride.

History months have been embedded across our Students’ Union e.g. Black History

Sports Officer

The role of the Sports Officer works with the VP Activities and Activities Team to:

  • Support the development of Sport Clubs by attending games and events
  • Identify issues raised by clubs and feedback to the Activities team
  • Raise the profile of sport at the University of Lincoln
  • Encourage students to set up new sports clubs
  • Support the VPA in the organisation of Varsity, Tour and other events and activities which will benefit students and the development of Activities

The full role description can be downloaded here.

Recommend a friend for the role of Sports Officer

Quick Win

This year, the Sports Officer has taken the lead on the Union’s Varsity video, further embedding the ‘We are Lincoln’ ethos.

Societies Officer

The role of the Societies Officer works with the VP Activities and Activities Team to:

  • Support the development of Societies by attending meetings and events
  • Identify issues raised by Societies and feed back to the Activities team
  • Raise the profile of Societies at the University of Lincoln
  • Support the Vice President Activities in the organisation of Tour and other events and activities which will benefit students and the development of Activities

The full role description can be downloaded here.

Recommend a friend for the role of Societies Officer

Quick Win

This year, the Societies Officer helped to deliver 8 out of 10 Swans - a University Challenge style quiz for societies, to support collaboration.

RAG Officer

The role of the RAG Officer is to work with the VP Welfare and Community, as well as the Employability & Campaigns Team to:

  • Authorise decisions effecting RAG with approval from the VP Welfare and Community and the Executive Committee
  • Lead the RAG Committee in undertaking activities with the aim of raising as much money as possible by legitimate means for the benefit of selected charities (both local and national)
  • Ensure all activities are safe and follow the agreed health and safety procedures

The full role description can be downloaded here.

Recommend a friend for the role of RAG Officer

Quick Win

This year, your RAG Officer organised a successful RAG week, raising an amazing £2929.26!

NUS Delegate

During the February elections, 3 delegates are chosen to attend the NUS conference.These delegates will be responsible for voting on the behalf of the 14,500 students at the University of Lincoln, to decide:

  1. Who will be the NUS Officers for the following year
  2. On future NUS policies
  3. What students want the NUS to campaign for

NUS passed a policy in 2014 which mandated that 50% of each union’s delegation was to be female. This was to help to ensure equal gender balance within the conference. This means that at least two of the delegation in 2019 must be female. This information can be found here

Due to NUS currently undergoing a restructure and reform, this role description is subject to change. The election of National Officers may not take place in the same format that it has done in previous years, but at the time of nominations for NUS delegates opening, NUS has not released its final decision on how these elections will take place, so any successfully elected delegates may not be able to vote for National Officers at conference. Any updates will be provided to the successfully elected delegates when such updates are made available.

You can find out more information about the NUS conference here.

Recommend a friend for the role of NUS Delegate

Union Chair

This role will operate in accordance with the Students’ Union by-laws.

Responsibilities:

  • To Chair Student Members’ Meetings in accordance with by-law two
  • To set the meeting agenda for Student Members’ meetings
  • To receive, publicise and order motions that are received for Student Members’ Meetings
  • To facilitate debate at Student Members’ Meetings without participating in the debate in accordance with by-law two
  • To ensure that Student Members’ Meetings are kept in order
  • To have the casting vote only at Student Member’ Meetings
  • To support the Chair of the Board of Trustees in approving SUggestions submitted through ‘SUggestions’- the online ideas hub
  • More information about the role of the Union Chair can be found in the candidate guide or the job description can be downloaded here.

The full role description can be downloaded here.

Recommend a friend for the role of Union Chair
  • 9am 14/01/19

    NOMINATIONS OPEN

    Submit your nomination at lincolnsu.com/elections.

  • 12pm 8/02/19

    NOMINATIONS CLOSE

    Make sure to submit your nominations at lincolnsu.com/elections before the deadline!

  • 5.45pm 18/02/19

    PRESIDENT CANDIDATES CHARITY COMMISSION INTRODUCTION

    The Chief Executive officer of the Students’ Union will lead this session covering Charity commission regulations that are relevant to this role.

  • 6 - 8pm 18/02/19

    CANDIDATE BRIEFING

    The Deputy Returning Officer will lead this session, going over the rules and useful tips.
    THIS IS FOR ALL CANDIDATES. You cannot begin campaigning until you have been briefed.

  • After Candidate Briefing 18/02/19

    CANVASSING STARTS

    Candidates are forbidden from canvassing for votes before this time. All candidates must attend a Briefing prior to commencing canvassing.

  • 8pm 18/02/19

    VOTING OPENS

    Voting takes place at lincolnsu.com/vote – it’s really important that all students vote in the Elections. Please note, as a candidate you must hand in your declaration of spend form before the close of voting.

  • Tower Bar, 6pm 19/02/19

    STUDENT LEADER CANDIDATE QUESTION TIME

    You will deliver a one-minute speech, respond to questions from the floor, and respond to one question from the Trustees. All students can attend.
    This is compulsory for all Student Leader candidates.

  • 9:30 - 10:30am 19/02/19

    CANDIDATE BREAKFASTS START

    This is designed to give you daily voting statistics and is a chance to ask questions. We also want to make sure you’re looking after yourself, so please come along. These take place on weekdays during the voting period.

  • The Swan, 5 - 6pm 19/02/19

    CANDIDATE DINNERS START

    We will give all candidates a free evening meal in the Swan. This will give you a chance to kick back and relax, and get to know the other candidates. These take place on weekdays during the voting period.

  • The Swan, 5 - 6pm 27/02/19

    CANDIDATE DINNERS FINISH

    We will give all candidates a free evening meal in the Swan. This will give you a chance to kick back and relax, and get to know the other candidates.

  • 9:30 - 10:30am 27/02/19

    CANDIDATE BREAKFASTS FINISH

    This is designed to give you daily voting statistics and is a chance to ask questions. We also want to make sure you’re looking after yourself, so please come along.

  • 2pm 27/02/19

    VOTING CLOSES

    Voting takes place at lincolnsu.com/vote – it’s really important that all students vote in the Elections. Please note, as a candidate you must hand in your declaration of spend form before the close of voting.

  • After Voting Closes 27/02/19

    CANDIDATE LATE LUNCH

    This will take place after voting closes, and is an opportunity to relax after a fun and busy week. It’s also a chance to socialise with other candidates and reflect on the week.

  • 7pm 27/02/19

    RESULTS NIGHT

    Everyone is invited to Results Night to share in the excitement with other students. It’s a night full of suspense; a lot of fun and not to be missed!

Remember, you are responsible for the actions of everyone campaigning on your behalf. You must make sure that your campaign team is aware of the rules.

Take a quick look at the Election Rules (Bye Law 7), which contain all rules and procedures for the elections process. These will be explained further at Candidate Briefing on 15th February, 6 - 8pm.

Don’t worry, you’re not expected to know everything; we’re here to help. Rules to be familiar with are:

  • There must be no open/public online activity before the official start of campaigning (at the end of the Candidate Briefing on 18th February). You may create and pre-prepare some activity/groups/pages beforehand
  • Any negative or derogatory online comments which you or your campaign team make may result in sanctions against you
  • If you are deemed to have broken any rules, you may have sanctions raised against you
  • Posters and publicity cannot go up prior to the start of campaigning on Monday 18th February, at the end of the candidate briefing

Please also remember the following when campaigning:

  • No trespassing on private property
  • All banners, posters etc. must be approved beforehand and are to be correctly, safely fastened
  • Any damage caused to University property will be billed to candidates
  • Campaign materials must be removed on the last day of voting. Any costs incurred for removal of materials, damage to property, or cleaning as a result of campaigning will be billed to the candidate
  • Your Declaration of Spending form must be in by close of voting on Tuesday 26th February at 2pm (24 hours before voting closes). If it is not handed in with receipts or photocopies, you will be disqualified from the elections
  • Remember the spending limit is £100 for Student Leader Candidates and £50 for Volunteer Candidates

A more comprehensive list of the rules and regulations can be found here. Hold on to these to make sure that you don’t accidentally break any rules!

Democracy is a fundamental aspect of how we function; it ensures that all students’ voices are heard. The election of Student Officers as representatives is enshrined by law in the 1994 Education Act because it is so important. Running elections means fair representation of all voices at the university and a leadership of the union which is endorsed as thoroughly as possible by the student body.