What are the elections?

The Students’ Union is a democratic organisation which is led by five elected Student Leaders, working full-time. The role of the Student Leaders is to represent the student body on various issues, from welfare concerns to academic issues and much more.

Because we are a democratic organisation, we run elections annually to elect the Student Leaders who will represent you on these issues.

A number of Volunteer Officer roles are also elected in the SU elections, including a Community Officer (who represents students surrounding their on and off campus community), Campaigns Network Officers (who represent students who identify within their communities, e.g., LGBT+, BAME), Sports, Societies and Academic Societies Officers (to represent all of the different sports teams, societies and academic societies), and School Reps and College Officers (who support all Course Reps, represent students’ Academic Interests at University committees or run college level campaigns).

Why are Students’ Union Elections Important?

Students’ Union elections are important because it is vital that you have the chance to vote for, and elect into position, the candidate that you feel most reflects your views and is committed to doing the things that would benefit you as a student the most.

Each candidate in the Students’ Union elections will produce a written manifesto which outlines what that candidate would aim to do if elected into their chosen position.

Once elected, all representatives will be supported by the Students’ Union staff team to achieve as many of the things they have promised on their manifesto as possible.

Some of the things your representatives have achieved this year include:

  • The President led on the new Union Strategy from a student perspective, including the introduction of new Student Leader Roles.
  • The Vice President Activities ran a successful ‘Lincoln Together’ campaign promoting inclusivity across all activities.
  • The Vice President Education has worked with University ICT to get more pop-up learning lounges with computers during busy assignment periods.
  • The Vice President Welfare & Community ran successful awareness campaigns such as ‘Ready to Rent’ and the ‘T-shirt’ campaign, challenging perceptions and raising awareness of issues facing students who are part of these groups.
  • The Vice President International has delivered a variety of popular cultural events and changed how membership of ISA works for international Students.

They also work to complete all of the great SUggestions that students submit!

Student Leader

Student Leaders have four main roles, which can be explained using the acronym TRAP.

T - Trustee – All Student Leaders are voting members of the Board of Trustees. Being a trustee means that you have oversight and control over the charity.

R - Representative – All Student Leaders are representatives of the Student Body. Each Student Leader will have their own network of students who they are responsible for representing.

A - Activist – All Student Leaders are activists. They are responsible for campaigning on things that their members want at a University, local and national level.

P - Portfolio – All Student Leaders have their own portfolio of priorities for the year. These are based from their promises on their election manifestos.

If successful in a student leader election, you will be required to abide by the following Terms and Conditions of employment. This will also apply to any student leader elected.

Vice-President Activities

The role of the Vice President Activities is to:

  • To be responsible for gathering the student opinion in relation to student sports, societies and Academic Societies their development.
  • To act as the Chair of the Activities Hub, to ensure that all decisions made regarding Sports, Societies and Academic Societies are made in the best interests of students.
  • To act as the lead Officer in relation to student-led Sports Clubs, Societies and Academic Societies, and the social sport programme.
  • To work with the University to develop activities across all campuses, achievement levels and skills, to ensure all sporting activity, Societies and Academic Societies are accessible to all.
  • To work with the Sports Centre, Sports and Exercise Science Department, and University estates to develop facilities, equipment and funding.
  • To support the development of student-led competitive sport and social sport, ensuring opportunities to participate are accessible and inclusive to all.
  • To support the development of student-led Societies, including Academic Societies supported in partnership with the VP Education in liaison with the VP Wellbeing and Community.

The full role description can be downloaded here.

Recommend a friend for the role of VP Activities

Quick Win

Abi ran a successful ‘Lincoln Together’ campaign promoting inclusivity across all activities.

Vice-President Education

The role of the Vice President Education is to:

  • To ensure that students are represented and involved in the development of all elements of their academic experience by actively gathering the views of academic representatives and raising this through appropriate channels.
  • To develop and enhance the Academic Representation System and its significance in regards to the student voice and the improvement of teaching and learning.
  • To identify and oversee education priority development areas and related campaigns, ensuring that the student voice is heard in all such matters.
  • To work to improve academic representation for postgraduate, mature, Work Based Distance Learner students and international student groups, and identify groups where academic representation should be improved to ensure that it directly meets students’ needs.
  • To work with the Vice President Wellbeing & Community, the Postgraduate Taught Dean and the Doctoral School to continuously develop a Postgraduate community.

The full role description can be downloaded here.

Recommend a friend for the role of VP Education

Quick Win

Georgia has worked with University ICT to make sure more computers and learning spaces are available during busy assessment times.

Vice-President International

The role of the Vice President International is to:

  • To represent the views, issues, and needs of all international and EU students, including Erasmus and Study Abroad students, to the Students’ Union and University, and on a national level.
  • To support the International Students’ Association (ISA) Officer and the committee to ensure that representative activity takes places and that decisions revolving the enhancement of the International Students’ experience by this group is made in the best interests of students.
  • To work with the University’s International Team to ensure that students’ views are heard on the development of the International Student experience at the University of Lincoln.
  • To actively campaign and work on national issues affecting International students including Tier 4 visa legislation.
  • To enhance the International student experience by creating academic and social opportunities which encourage and facilitate the integration of Home and International students.

The full role description can be downloaded here.

Recommend a friend for the role of VP International

Quick Win

Mohit has delivered a variety of popular cultural events and changed how membership of ISA works for international Students.

Vice-President Wellbeing & Community

The role of the Vice President Wellbeing & Community is to:

  • To communicate student feedback around student wellbeing to the Executive Committee and relevant University staff to identify solutions to students’ concerns about wellbeing on campus.
  • To work towards the University’s One Community Agenda.
  • To work with the Executive Committee and the University to develop activities across campus to develop an on-campus community.
  • To be responsible for policy development relating to Wellbeing and the Community.
  • To work with the Carholme Community Forum, Sincil Bank, University Support Services and other relevant organisations to increase students’ integration with the local community.
  • Liaise with the GP service on campus and attend the PPG (Patient Participation Group) Meetings.

The full role description can be downloaded here.

Recommend a friend for the role of VP Wellbeing & Community

Quick Win

Emma ran a successful ‘Ready to Rent’ campaign and has worked on increasing awareness of housing issues and support services available.

Vice-President Campaigns & Environment

The role of the Vice President Campaigns & Environment is to:

  • To work with the University to support the delivery of the University’s environmental strategy and their 20-year sustainability targets.
  • To lead on raising awareness of the Climate emergency, and encouraging behaviors in line with sustainability target.
  • To work with the Executive Committee to lead on priority campaigns for the year, identified by the Executive Committee, including both Environmental and Wellbeing Campaigns.
  • To support the Campaigns Network Officers (Liberation Officers, Environment Officer, Community Officer, and RAG Officer) and ensure feedback gathered from these groups is raised to the Executive Committee.
  • To work with the Executive Committee, student groups and relevant University staff to deliver campaigns on prominent student concerns.

The full role description can be downloaded here.

Recommend a friend for the role of VP Campaigns & Environment

Quick Win

Emma ran a successful T-shirt campaign with the Campaigns Network challenging perceptions and raising awareness of issues facing students who are part of these groups.

College Officers

There are four College Officers – for the College of Arts, College of Science, College of Social Science, and The Business School.

The role of the College Officers is to work with the VP Education and Student Voice team to:

  • Represent Students' Academic Interests at College and University level committee meetings
  • Lead activity and campaigns to improve the students’ academic experience

College Officers have a lot of responsibility, and can run College wide campaigns. The high level of responsibility will help you gain additional Employability skills.

The full role description can be downloaded here.

Recommend a friend for the role of College Officer

Quick Win

This year, your College Officers worked with University staff to put on networking and social events to help build the partnership between staff and students.

School Reps

There are 24 School Rep Roles – one for each School in the University e.g. Fine & Performing Arts or Engineering.

The role of the School Rep is to work with the VP Education, the Student Voice Team, and the relevant College Officer to:

  • Support the development of the Academic Representation System by attending meetings and encouraging students to become Reps.
  • Identify issues raised by Reps and students and feed back to the Union.
  • Support the development of and encourage attendance at Rep Forums
  • Represent student views and Academic Interests at All Student Members meetings and the University

School Reps have a lot of responsibility, however you are able to help shape the University experience of everyone in your School. The high level of responsibility will help you gain additional Employability skills.

The full role description can be downloaded here.

Recommend a friend for the role of School Rep

Quick Win

Previous School Reps have set up mentoring programme between first and second years within their School.

Campaign Officers

There are four Campaign Officers (LGBT+, BAME, Women’s, Disabilities Officers).

The role of the Campaign Officer is to work with the Student Leaders to:

  • Support the development of the relevant groups by attending meetings and events
  • Provide a safe and supportive community for those who self-define within their Group
  • Identify issues raised by Groups and feed back to the Executive Committee
  • Organise campaigns to positively impact issues affecting those who define within their community
  • Champion inclusivity, diversity and equal opportunities through campaigns and the Union’s networks
  • Sit as part of the Campaigns Network to help deliver campaigns on campus

The full role description can be downloaded here.

Recommend a friend for the role of Campaign Officer

Please make sure you put the name of the Liberation Officer you are recommending your friend for in the subject title.

Quick Win

This year, your LGBT+ Officer have run successful Trans Day of Remembrance marches through Lincoln.

This year, your Women’s Officer have organised feminism campaign asking students what this word meant to them.

This year, your Disabilities Officer have worked with University staff to resolve access issues raised by students, planned ‘Spoons’ Campaigns to raise awareness of hidden disabilities and looked in to introducing a Sunflower Lanyards scheme.

This year, your BAME Officer has run successful Black History Month events.

Sports Officer

The role of the Sports Officer works with the VP Activities and Activities Team to:

  • Support the development of Sport Clubs by attending games and events
  • Identify issues raised by clubs and feedback to the Vice President Activities
  • Raise the profile of sport at the University of Lincoln
  • Encourage students to set up new sports clubs
  • Support the VPA in the organisation of Varsity, Tour and other events and activities which will benefit students and the development of Activities

The full role description can be downloaded here.

Recommend a friend for the role of Sports Officer

Quick Win

This year, your Sports Officer has been on hand to offer support to all teams, including attending almost all taster sessions and maintaining regular contact with teams to ensure any issues are resolved quickly.

Societies Officer

The role of the Societies Officer works with the VP Activities and Activities Team to:

  • Support the development of Societies by attending meetings and events
  • Identify issues raised by Societies and feed back to the Vice President Activities
  • Raise the profile of Societies at the University of Lincoln
  • Support the Vice President Activities in the organisation of Tour and other events and activities which will benefit students and the development of Activities

The full role description can be downloaded here.

Recommend a friend for the role of Societies Officer

Quick Win

This year, your Societies Officer has built on the 8 out of 10 Swans events, having 8 more teams take part so far this year, compared to last.

Academic Societies Officer

The role of the Academic Societies Officer works with the VP Activities and Activities Team to:

  • Support the development of Academic Societies by attending meetings and events
  • Identify issues raised by Academic Societies and feed back to the Vice President Activities
  • Raise the profile of Academic Societies at the University of Lincoln
  • Support the Vice President Activities in the organisation of Tour and other events and activities which will benefit students and the development of Activities

The full role description can be downloaded here.

Recommend a friend for the role of Academic Societies Officer

Quick Win

This year, the new role of Academic Societies Officer was introduced, increasing support for Academic Societies and having more committee members take part in Hubs.

RAG Officer

The role of the RAG Officer is to work with the VP Campaigns and Environment, as well as the Employability & Campaigns Team to:

  • Authorise decisions effecting RAG with approval from the VP Campaigns and Environment and the Executive Committee
  • Lead the RAG Committee in undertaking activities with the aim of raising as much money as possible by legitimate means for the benefit of selected charities (both local and national)
  • Ensure all activities are safe and follow the agreed health and safety procedures

The full role description can be downloaded here.

Recommend a friend for the role of RAG Officer

Quick Win

This year, your RAG officer has co-ordinated fundraising events across the Union totalling £17142.97 raised for good causes so far.

ISA Officer

The role of the ISA Officer is to work with the Student Leaders to:

  • Represent the students from ULSU relating to issues affecting international students
  • To support the development of campaigns around international issues
  • To organise social events for the International Students Association, to enable a cohesive international student community.

The full role description can be downloaded here.

Recommend a friend for the role of ISA Officer

Quick Win

This year, the ISA Officer successfully relaunched the ISA Buddy Scheme and held the first ever ISA Forum.

Community Officer

The role of the Community Officer is to work with the VP Wellbeing and Community and the Campaigns & Employability Team to:

  • Work with the Campaigns Network on issues which affect the student and local resident communities
  • Organise and deliver campaigns to address relevant issues and positively impact students across the city
  • Identify issues raised by students, and by the wider community, and feed back to the Union’s Executive Committee via the Vice President Wellbeing & Community
  • Support, promote and be involved with discussions on community issues, specifically acting as the voice of students, to establish ways in which students can continue to be positive members of their community

The full role description can be downloaded here.

Recommend a friend for the role of Community Officer

Quick Win

This year your Community Officer is running a Campaigns Network food collection in February to support the Community Larder.

Environmental Officer

The role of the Environmental Officer is to work the VP Campaigns & Environment and the Campaigns & Employability Team to:

  • Represent the students from ULSU on environmental issues, locally, nationally and internationally
  • Organise and deliver campaigns to address relevant issues and positively impact those who have similar interests surrounding the environment
  • Work with other student volunteers to actively promote cross campus campaigns on environmental issues.

The full role description can be downloaded here.

Recommend a friend for the role of Environmental Officer

Quick Win

This year your Environmental Officer is running an Enivro-Fayre to raise awareness and get feedback about environmental issues.

Union Chair

This role will operate in accordance with the Students’ Union by-laws.

Responsibilities:

  • To Chair Student Members’ Meetings in accordance with by-law two
  • To set the meeting agenda for Student Members’ meetings
  • To receive, publicise and order motions that are received for Student Members’ Meetings
  • To facilitate debate at Student Members’ Meetings without participating in the debate in accordance with by-law two
  • To ensure that Student Members’ Meetings are kept in order
  • To have the casting vote only at Student Member’ Meetings
  • To support the Chair of the Board of Trustees in approving SUggestions submitted through ‘SUggestions’- the online ideas hub

The full role description can be downloaded here.

Recommend a friend for the role of Union Chair

Quick Win

This year, your Union Chair lead a successful and informative debate on the Union’s affiliation with the NUS.

Deputy Union Chair

This role will operate in accordance with the Students’ Union by-laws.

Responsibilities:

  • To Chair Student Members’ Meetings in accordance with by-law two, in the absence of the Union Chair.
  • To set the meeting agenda for Student Members’ meetings, in the absence of the Union Chair
  • To receive, publicise and order motions that are received for Student Members’ Meetings, in the absence of the Union Chair.
  • To facilitate debate at Student Members’ Meetings without participating in the debate in accordance with by-law two, in the absence of the Union Chair.
  • To ensure that Student Members’ Meetings are kept in order, in the absence of the Union Chair.
  • To have the casting vote only at Student Member’ Meetings, in the absence of the Union Chair.
  • To support the Chair of the Board of Trustees in approving SUggestions submitted through ‘SUggestions’- the online ideas hub, in the absence of the Union Chair.

The full role description can be downloaded here.

Recommend a friend for the role of Union Chair
  • 9am 13/01/19

    NOMINATIONS OPEN

    Submit your nomination at lincolnsu.com/elections.

  • 12pm 7/02/19

    NOMINATIONS CLOSE

    Make sure to submit your nominations at lincolnsu.com/elections before the deadline!

  • 12pm - 3pm 8/02/19

    MANDATORY CAMPAIGNING WORKSHOP

    Your chance to receive some free campaigning materials such as Bed sheets, Blu tac and cardboard to help with your campaign, as well as some top tips for running an effective campaign. To help save the environment, candidates will be getting less posters provided by the SU this year.

  • 6pm 17/02/19

    CHARITY COMMISSION & BOARD OF TRUSTEES BRIEFING

    The Chief Executive officer of the Students’ Union will lead this session covering Charity commission regulations that are relevant to this role and the role of the Chair of the Board of Trustees. (Student Leader Candidates only)

  • 6.40pm 17/02/19

    CANDIDATE BRIEFING

    The Deputy Returning Officer will lead this session, going over the rules and useful tips.
    THIS IS FOR ALL CANDIDATES. You cannot begin campaigning until you have been briefed. If you are unable to attend this session for exceptional circumstances, please let the elections team know by emailing [email protected] at least 24 hours in advance, and an alternative session will be arranged for you’

  • After Candidate Briefing 17/02/19

    CANVASSING STARTS

    Candidates are forbidden from canvassing for votes before this time. All candidates must attend a Briefing prior to commencing canvassing.

  • 8pm 17/02/19

    VOTING OPENS

    Voting takes place at lincolnsu.com/vote – it’s really important that all students vote in the Elections. Please note, as a candidate you must hand in your declaration of spend form before the close of voting.

  • 9:30 - 10:30am 18/02/19

    CANDIDATE BREAKFASTS START

    This is designed to give you daily voting statistics and is a chance to ask questions. We also want to make sure you’re looking after yourself, so please come along. These take place on weekdays during the voting period.

  • 6pm 18/02/19

    STUDENT LEADER CANDIDATE QUESTION TIME

    You will deliver a one-minute speech, respond to questions from the floor, and respond to one question from the Trustees. All students can attend.
    This is compulsory for all Student Leader candidates.

  • The Swan, 5 - 6pm 18/02/19

    CANDIDATE DINNERS START

    We will give all candidates a free evening meal in the Swan. This will give you a chance to kick back and relax, and get to know the other candidates. These take place on weekdays during the voting period.

  • The Swan, 5 - 6pm 25/02/19

    CANDIDATE DINNERS FINISH

    We will give all candidates a free evening meal in the Swan. This will give you a chance to kick back and relax, and get to know the other candidates.

  • 9:30 - 10:30am 26/02/19

    CANDIDATE BREAKFASTS FINISH

    This is designed to give you daily voting statistics and is a chance to ask questions. We also want to make sure you’re looking after yourself, so please come along.

  • 2pm 26/02/19

    VOTING CLOSES

    Voting takes place at lincolnsu.com/vote – it’s really important that all students vote in the Elections. Please note, as a candidate you must hand in your declaration of spend form before the close of voting.

  • After Voting Closes 26/02/19

    CANDIDATE LATE LUNCH

    This will take place after voting closes, and is an opportunity to relax after a fun and busy week. It’s also a chance to socialise with other candidates and reflect on the week.

  • 7pm 26/02/19

    RESULTS NIGHT

    Everyone is invited to Results Night to share in the excitement with other students. It’s a night full of suspense; a lot of fun and not to be missed!

Remember, you are responsible for the actions of everyone campaigning on your behalf. You must make sure that your campaign team is aware of the rules.

Take a quick look at the Election Rules (Bye Law 7), which contain all rules and procedures for the elections process. These will be explained further at Candidate Briefing on 17th February.

Don’t worry, you’re not expected to know everything; we’re here to help. Rules to be familiar with are:

  • There must be no open/public online activity before the official start of campaigning (at the end of the Candidate Briefing on 17th February). You may create and pre-prepare some activity/groups/pages beforehand
  • Any negative or derogatory online comments which you or your campaign team make may result in sanctions against you
  • If you are deemed to have broken any rules, you may have sanctions raised against you
  • Posters and publicity cannot go up prior to the start of campaigning on Monday 17th February, at the end of the candidate briefing

Please also remember the following when campaigning:

  • No trespassing on private property
  • All banners, posters etc. must be approved beforehand and are to be correctly, safely fastened
  • Any damage caused to University property will be billed to candidates
  • Campaign materials must be removed on the last day of voting. Any costs incurred for removal of materials, damage to property, or cleaning as a result of campaigning will be billed to the candidate
  • Your Declaration of Spending form must be in by close of voting on Tuesday 25th February at 2pm (24 hours before voting closes). If it is not handed in with receipts or photocopies, you will be disqualified from the elections
  • Remember the spending limit is £100 for Student Leader Candidates and £50 for Volunteer Candidates

A more comprehensive list of the rules and regulations can be found here. Hold on to these to make sure that you don’t accidentally break any rules!

Democracy is a fundamental aspect of how we function; it ensures that all students’ voices are heard. The election of Student Officers as representatives is enshrined by law in the 1994 Education Act because it is so important. Running elections means fair representation of all voices at the university and a leadership of the union which is endorsed as thoroughly as possible by the student body.