What are the elections?

The Students’ Union is a democratic organisation which is run by five elected Student Leaders, working full-time. The role of the Student Leaders is to represent the student body on various issues, from welfare concerns to academic issues and much more.

Because we are a democratic organisation, we run elections annually to elect the Student Leaders who will represent you on these issues.

A number of Volunteer Officer roles are also elected in the SU elections, including Community Reps (who represent the students in their assigned Ward), Liberation Officers (who represent students who identify within their communities, e.g., LGBT, mature) and Sports and Societies Officers to represent all of the different sports and societies.

Why are Students’ Union Elections Important?

Students’ Union elections are important because it is vital that you have the chance to vote for, and elect into position, the candidate that you feel most reflects your views and is committed to doing the things that would benefit you as a student the most.

Each candidate in the Students’ Union elections will produce a written manifesto which outlines what that candidate would aim to do if elected into their chosen position.

Once elected, all representatives will be supported by the Students’ Union staff team to achieve as many of the things they have promised on their manifesto as possible.

Some of the things your representatives have achieved this year include:

  • The President launched ‘Swan’s Den’- a student enterprise opportunity for students to pitch business ideas for start-up funding
  • The Vice President Activities ran introduced FEATHERS- an innovative rewards and recognition scheme for societies.
  • The Vice President Academic Affairs has undertaken a learning spaces survey to gather your views on the University’s use of learning spaces on campus and how these can be better utilised.
  • The Vice President Welfare & Community has delivered a ‘Wait to Rent’ campaign to help students with key things to look out for when renting a new property.
  • The Vice President International has developed an International Students Association (ISA) which does great work in enhancing the University experience for International Students through activities, events and campaigns.

Student Leader

Student Leaders have four main roles, which can be explained using the acronym TRAP.

T - Trustee – All Student Leaders are voting members of the Board of Trustees. Being a trustee means that you have oversight and control over the charity.

R - Representative – All Student Leaders are representatives of the Student Body. Each Student Leader will have their own network of students who they are responsible for representing.

A - Activist – All Student Leaders are activists. They are responsible for campaigning on things that their members want at a University, local and national level.

P - Portfolio – All Student Leaders have their own portfolio of priorities for the year. These are based from their promises on their election manifestos.

If successful in a student leader election, you will be required to abide by the following Terms and Conditions of employment. This will also apply to any student leader elect.

President

The President of the Students’ Union is the figurehead of the organisation. The role of the President is to:

  • Support and co-ordinate the work of the other Student Leaders to ensure that all of the Students’ Union’s members are represented
  • Work closely with Senior Members of University staff to promote the interest of students and ensure that the Student Voice is heard
  • Co-ordinate the development of the democratic structures of the Union
  • Lead campaigning and lobbying activity of Government/Local Council on student issues

The full role description can be downloaded here.

Recommend a friend for the role of President

Quick Win

Sammi launched ‘Work Ready’- a programme to help you reflect on the skills and experience you have gained as a student.

Vice-President Academic Affairs

The role of the Vice President Academic Affairs is to:

  • Represent and involve students in the development of all elements of their academic experience
  • Work with all Academic Representatives to ensure all students are able to raise their views about their academic experience
  • Improve academic representation for postgraduate, mature, further education and international student groups
  • Run campaigns to improve students’ academic experience
  • Work with the Students’ Union Advice Centre to support and represent students in academic cases

The full role description can be downloaded here.

Recommend a friend for the role of VP Academic Affairs

Quick Win

John-Paul has developed the Postgraduate Representation System and given it its own identity to support postgraduate students to be better able to shape their academic experience.

Vice-President Welfare & Community

The role of the Vice President Welfare & Community is to:

  • Work closely with the SU Advice Centre, Student Services and Wellbeing to support and represent students in welfare-related cases
  • Work to improve the integration of students into the local community
  • Raise student awareness of student health, safety, society, culture, citizenship and finance
  • Support Liberation Officers in representing their groups and with the delivery of campaigns

The full role description can be downloaded here.

Recommend a friend for the role of VP Welfare & Community

Quick Win

Tasnim launched the new RAG (Raise & Give) Committee who are responsible for student-led charity fundraising activities.

Vice-President Activities

The role of the Vice President Activities is to:

  • Act as the lead officer in relation to student-led Sports Clubs & Societies
  • Work with the University to develop activities across all campuses and achievement levels
  • Work with the Sports Centre and the School of Sports and Exercise Science to develop facilities, equipment and funding
  • Be the lead officer for the election, training and support of Activities

The full role description can be downloaded here.

Recommend a friend for the role of VP Activities

Quick Win

Will launched social sports opportunities, to allow for all members, whatever ability level, to participate in sport.

Vice-President International

The Vice President International role is new this year. The role of the Vice President International is to:

  • Represent all international and EU students, both Undergraduate and Postgraduate, as well as Erasmus and Study Abroad students, to the Students’ Union, University of Lincoln and on a national level
  • Enhance the International student experience by creating social opportunities for all Home and International students to integrate
  • Work with the Students’ Union Advice Centre to provide appropriate support for issues relating to the international student experience
  • To lead on International Students’ welcome week

The full role description can be downloaded here.

Recommend a friend for the role of VP International

Quick Win

Aigerim held the first International Students’ Welcome Party to welcome all International students to the UK.

College Officers

There are four College Officers – for the College of Arts, College of Science, College of Social Science, and The Business School.

The role of the College Officers is to work with the VP Academic Affairs and Student Voice team to:

  • Identify issues raised by Reps and students and feed back to the Union
  • Lead activity and campaigns to improve the students’ academic experience
  • Guide and support the School, Course and Postgraduate Representatives in their role

College Officers have a lot of responsibility, however we have recently introduced a Bursary Scheme, which enables College Officers to be rewarded for their achievements. The high level of responsibility is also rewarded through the additional work ready skills you will gain!

The full role description can be downloaded here.

Recommend a friend for the role of College Officer

Quick Win

This year, your College Officers worked with the VP Academic Affairs to deliver a learning spaces campaign to help you, the students, to shape your campus.

School Reps

There are 21 School Rep Roles – one for each School in the University e.g. Fine & Performing Arts or Architecture & Design.

The role of the School Rep is to work with the VP Academic Affairs, the Student Voice Team, and the relevant College Officer to:

  • Support the development of the Academic Representation System by attending meetings and encouraging students to become Reps
  • Identify issues raised by Reps and students and feed back to the Union
  • Support the development of and encourage attendance at Rep Forums
  • Represent student views to Student Council and the University

School Reps have a lot of responsibility, however we have recently introduced a Bursary Scheme, which enables School Reps to be rewarded for their achievements. The high level of responsibility is also rewarded through the additional work ready skills you will gain!

The full role description can be downloaded here.

Recommend a friend for the role of School Rep

Quick Win

This year, the Chemistry School Rep set up a mentoring programme between first and second years within the School of Chemistry.

Liberation Officers

There are five Liberation Officers (LGBT, BME, Womens’, Mature and Disabled Students’ Officer).

The role of the Liberation Officer is to work with the Student Leaders to:

  • Support the development of the relevant Liberation Groups by attending meetings and events
  • Provide a safe and supportive community for those who self-define within their Group
  • Identify issues raised by Groups and feed back to the Executive Committee
  • Organise campaigns to positively impact issues affecting those who define within their community
  • Champion inclusivity, diversity and equal opportunities through campaigns and the Union’s networks

The full role description can be downloaded here.

Recommend a friend for the role of Liberation Officer

Please make sure you put the name of the Liberation Officer you are recommending your friend for in the subject title.

Quick Win

This year, the LGBT+ society supported activities throughout LGBT+ week.

Community Reps

The Students’ Union has three Community Reps, one for each of the Wards (Carholme, Park and Abbey).

The role of Community Reps is to work with the VP Welfare & Community and the Volunteering team to:

  • Ensure a safe and supportive community in their assigned Ward for all students at the University of Lincoln
  • Represent views of students in their assigned Ward to the SU, the University, City of Lincoln Council, partner organisations and local residents, by attending all relevant community meetings
  • Ensure a culture of respect between neighbours is adhered to
  • Organise campaigns to increase awareness of student issues within their Ward

The full role description can be downloaded here.

Recommend a friend for the role of Community Rep

Quick Win

This year, the Carholme Community Rep contributed to the organisation of the Unions’ ‘Meet the Street’ events.

Sports Officer

The role of the Sports Officer works with the VP Activities and Activities Team to:

  • Support the development of Sport Clubs by attending games and events
  • Identify issues raised by clubs and feedback to the Activities team
  • Raise the profile of sport at the University of Lincoln
  • Encourage students to set up new sports clubs
  • Support the VPA in the organisation of Varsity, Tour and other events and activities which will benefit students and the development of Activities

The full role description can be downloaded here.

Recommend a friend for the role of Sports Officer

Quick Win

This year, the Sports Officer has taken the lead on the Union’s Varsity video, further embedding the ‘We are Lincoln’ ethos.

Societies Officer

The role of the Societies Officer works with the VP Activities and Activities Team to:

  • Support the development of Societies by attending meetings and events
  • Identify issues raised by Societies and feed back to the Activities team
  • Raise the profile of Societies at the University of Lincoln
  • Support the Vice President Activities in the organisation of Tour and other events and activities which will benefit students and the development of Activities

The full role description can be downloaded here.

Recommend a friend for the role of Societies Officer

Quick Win

This year, the Societies Officer helped to deliver 8 out of 10 Swans - a University Challenge style quiz for societies, to support collaboration.

RAG Officer

This RAG Officer role is new this year. The role of the RAG Officer is to work with the VP Activities, as well as the Activities & Volunteering Teams to:

  • Authorise decisions effecting RAG with approval from the VP Activities and the Executive Committee
  • Lead the RAG Committee in undertaking activities with the aim of raising as much money as possible by legitimate means for the benefit of selected charities (both local and national)
  • Ensure all activities are safe and follow the agreed health and safety procedures

The full role description can be downloaded here.

Recommend a friend for the role of RAG Officer

Quick Win

This year, your RAG Officer elected and led a committee in organising a number of student led charitable fundraising events for local charities.

NUS Delegate

During the February elections, 3 delegates are chosen to attend the NUS conference.These delegates will be responsible for voting on the behalf of the 13,900 students at the University of Lincoln, to decide:

  1. Who will be the NUS Officers for the following year
  2. On future NUS policies
  3. What students want the NUS to campaign for

Two years ago NUS passed a policy which mandated that 50% of each unions delegation was to be female. This was to help to ensure equal gender balance within the conference. This means that atleast one more of the delegation in 2017 must be female.

You can find out more information about the NUS conference here.

Recommend a friend for the role of NUS Delegate

Chair of Council

This role will operate in accordance with the Students’ Union by-laws.

Responsibilities:

  • To Chair Student Members’ Meetings in accordance with by-law two
  • To set the meeting agenda for Student Members’ meetings
  • To meet with the Clerk of Council 10-15 days prior to Student Members’ Meetings
  • To receive, publicise and order motions that are received for Student Members’ Meetings and Student Council Meetings
  • To facilitate debate at Student Members’ Meetings without participating in the debate in accordance with by-law two
  • To ensure that Student Members’ Meetings are kept in order
  • To have the casting vote only at Student Member’ Meetings
  • To support the Chair of the Board of Trustees in approving suggestions submitted through ‘SUgesstions’- the online ideas hub
  • More information about the role of the Union Chair can be found in the candidate guide or the job description can be downloaded here.

The full role description can be downloaded here.

Recommend a friend for the role of Chair of Council
  • 9am 16/01/17

    NOMINATIONS OPEN

    Submit your nomination at lincolnsu.com/elections.

  • 12pm 10/02/17

    NOMINATIONS CLOSE

    Make sure to submit your nominaitons at lincolnsu.com/elections before the deadline!

  • 6 - 8pm 16/02/17

    CANDIDATE BRIEFING

    The Returning Officer will lead this session, going over the rules and useful tips.
    This is compulsory for all candidates.

  • After Candidate Briefing 16/02/17

    CANVASSING STARTS

    Candidates are forbidden from canvassing for votes before this time. All candidates must attend a Briefing prior to commencing canvassing.

  • 8pm 16/02/17

    VOTING OPENS

    Voting takes place at lincolnsu.com/vote – it’s really important that all students vote in the Elections. Please note, as a candidate you must hand in your declaration of spend form before the close of voting.

  • Tower Bar, 6pm 17/02/17

    STUDENT LEADER CANDIDATE QUESTION TIME

    You will deliver a two-minute speech and respond to questions from the floor. All students can attend.
    This is compulsory for all Student Leader candidates.

  • The Swan, 6 - 7pm 20/02/17

    CANDIDATE DINNERS START

    We will give all candidates a free evening meal in the Swan. This will give you a chance to kick back and relax, and get to know the other candidates.

  • The Hub, 10 - 10:30am 21/02/17

    CANDIDATE BREAKFASTS START

    This is designed to give you daily voting statistics and is a chance to ask questions. We also want to make sure you’re looking after yourself, so please come along.

  • The Swan, 6 - 7pm 23/02/17

    CANDIDATE DINNERS FINISH

    We will give all candidates a free evening meal in the Swan. This will give you a chance to kick back and relax, and get to know the other candidates.

  • The Hub, 10 - 10:30am 24/02/17

    CANDIDATE BREAKFASTS FINISH

    This is designed to give you daily voting statistics and is a chance to ask questions. We also want to make sure you’re looking after yourself, so please come along.

  • 2pm 24/02/17

    VOTING CLOSES

    Voting takes place at lincolnsu.com/vote – it’s really important that all students vote in the Elections. Please note, as a candidate you must hand in your declaration of spend form before the close of voting.

  • After Voting Closes 24/02/17

    CANDIDATE LATE LUNCHES

    This will take place after voting closes, and is an opportunity to relax after a fun and busy week. It’s also a chance to socialise with other candidates and reflect on the week.

  • Tower Bar, 7pm 24/02/17

    RESULTS NIGHT

    Everyone is invited to Results Night to share in the excitement with other students. It’s a night full of suspense; a lot of fun and not to be missed!

Remember, you are responsible for the actions of everyone campaigning on your behalf. You must make sure that your campaign team is aware of the rules.

Take a quick look at the Election Rules (Bye Law 7), which contain all rules and procedures for the elections process. These will be explained further at Candidate Briefing on 16th February, 6 - 8pm.

Don’t worry, you’re not expected to know everything; we’re here to help. Rules to be familiar with are:

  • There must be no open/public online activity before the official start of campaigning (at the end of the Candidate Briefing on 16th February). You may create and pre-prepare some activity/groups/pages beforehand
  • Any negative or derogatory online comments which you or your campaign team make may result in sanctions against you
  • If you are deemed to have broken any rules, you may have sanctions raised against you
  • Posters and publicity cannot go up prior to the start of campaigning on Thursday 16th February, at the end of the candidate briefing

Please also remember the following when campaigning:

  • No trespassing on private property
  • All banners, posters etc. must be approved beforehand and are to be correctly, safely fastened
  • Any damage caused to University property will be billed to candidates
  • Campaign materials must be removed on the last day of voting. Any costs incurred for removal of materials, damage to property, or cleaning as a result of campaigning will be billed to the candidate
  • Your Declaration of Spending form must be in by close of voting on Thursday 23rd February at 2pm (24 hours before voting closes). If it is not handed in with receipts or photocopies, you will be disqualified from the elections
  • Remember the spending limit is £100 for Student Leader Candidates and £50 for Volunteer Candidates

A more comprehensive list of the rules and regulations can be found here. Hold on to these to make sure that you don’t accidentally break any rules!

Democracy is a fundamental aspect of how we function; it ensures that all students’ voices are heard. The election of Student Officers as representatives is enshrined by law in the 1994 Education Act because it is so important. Running elections means fair representation of all voices at the university and a leadership of the union which is endorsed as thoroughly as possible by the student body.